We have been cited in a survey around med set ups too and this is what the surveyor requested we document.

In the comment section on the day we set up meds the nurse writes what she set up. (example below)

Note:

Time: AM & PM
Comments: Med box set up for 2 weeks. 1 tab placed in AM & PM slots for a total of 28 pills

Barb Jezorski, RN, MSN | COO
3900 Northwoods Drive, #240, Arden Hills, MN 55112
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From: Jennifer Stark - Jennifer.Stark at aspirus.org (via medicarewkgp list) <medicarewkgp@list.mnhomecare.org>
Sent: Wednesday, January 22, 2025 2:54 PM
To: medicarecompliance@list.mnhomecare.org; 'medicarewkgp@list.mnhomecare.org' <medicarewkgp@list.mnhomecare.org>
Subject: [EXTERNAL] RE: EPIC - medication set up documentation

Thank you all for your quick responses!

For those using med administration – do you integrate with a larger system and does that have any negative implications from the system level (clinic/hospital side of things)?

For those copy/pasting the med list into interventions – do you have a tipsheet/guidance document you’d be willing to share?

Thanks again!

Jennifer Stark, RHIA

Health Information & Compliance Coordinator

Home Care & Hospice

Ph: 218.249.6147 Fx: 218.249.6166

915 East 1^st Street
Duluth, MN 55805

aspirus.org | slhduluth.com

From: medicarecompliance@list.mnhomecare.org <medicarecompliance@list.mnhomecare.org> On Behalf Of Schad, Nancy
Sent: Wednesday, January 22, 2025 2:40 PM
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Subject: RE: EPIC - medication set up documentation

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Hi Everyone,

We do the same as Kay has below. We find it to be the most efficient way to document the med set-ups and include all details required by the CoPs.

Thanks!

Nancy Schad, RN, COS-C

Support Staff Supervisor/Education Coordinator

Ridgeview Home Health Services

Phone: 952-442-6030 Ext: 35546

Fax: 952-442-6542

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From: medicarecompliance@list.mnhomecare.org <medicarecompliance@list.mnhomecare.org> On Behalf Of Toczek, Kay L.
Sent: Wednesday, January 22, 2025 2:36 PM
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Subject: Re: EPIC - medication set up documentation

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Hello,

We use epic and we go into each medication and hit administer now and put in the info that is required. Not ideal but we found copying and pasting they were not updating when we needed it to me, so higher rate of error in documentation.

Thanks

Kay

Kay Toczek RN BSN

RN Director

Essentia Health Home Care and Hospice- West

114 E Frazee St

Detroit Lakes, MN 56501

P-218-314-7806

F-218-847-0850

C-218-850-7456

Kay.toczek@essentiahealth.org

From: Jennifer Stark - Jennifer.Stark at aspirus.org (via medicarecompliance list) <medicarecompliance@list.mnhomecare.org>
Sent: Wednesday, January 22, 2025 2:21 PM
To: 'medicarewkgp@list.mnhomecare.org' <medicarewkgp@list.mnhomecare.org>; 'medicarecompliance@list.mnhomecare.org' <medicarecompliance@list.mnhomecare.org>
Subject: EPIC - medication set up documentation

Hello,

My agency will be implementing Epic and it doesn’t appear there is a good method for documenting medication set up that meets MN licensure requirements. Are there any Epic agencies that are willing to share how they use Epic to document med sets to comply with CoPs and MN licensure requirements? Any survey issues?

The option we are being given involves copy/pasting the med list information and modifying…not ideal! Hoping others may have come up with a workable solution they are willing to share.

Thanks!