DHS has changed the file naming conventions Here are the formats for X12 Batch. Hope this is helpful.

Use the following formats when naming files and submitting X12 Batch or NCPDP HIPAA-compliant transactions to MHCP.

Inbound files (837, 270, 278, 276, N12)
To send inbound files:

· Limit the name size to 60 characters

· Use the following preferred file naming format “NPI_TransactionID_CCYYMMDD_TPinfo.dat”

“Transaction ID” may be any of the following:

· 837I, 837P, 837D, 270, 278 or 276 for fee-for-service submissions

· 837IE, 837PE, 837DE or N12 for encounter submissions

“TPinfo” may:

· Be anything the trading partner chooses to add to further identify the data.

· Be alphanumeric.

· Use the underscore special character (_) to separate each name element.

Example of a file following the suggested format above:
0123456789_837P_20110930_mynewtransaction_newclient.dat

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Kelly Rader
Sent: Tuesday, December 14, 2021 12:03 PM
To: billers@list.mnhomecare.org
Subject: RE: EXTERNALRe: MN Its

I am referring to downloading CLAIM FILES (batch billing) into MNItS. Mary Hanson was having this issue.

“Anybody else having issues with batch billing through MN Its? I keep getting message “Something went wrong while uploading the files. Please try again later”.”

Kelly Rader

Billing Specialist

Hennepin Home Health Care

763-425-5959 ex 44

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Marnie Pogreba
Sent: Tuesday, December 14, 2021 12:00 PM
To: billers@list.mnhomecare.org
Subject: RE: EXTERNALRe: MN Its

The service agreements should be under the SAL option in the miscellaneous mailbox.

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Salin, Tracy M
Sent: Tuesday, December 14, 2021 11:53 AM
To: billers@list.mnhomecare.org
Subject: RE: EXTERNALRe: MN Its

**External Sender**

I know I can get my service agreements but the mailbox is very different. I have tons of choices for miscellaneous mailbox….. but I can find my service agreements.

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Karen Gorecki
Sent: Tuesday, December 14, 2021 11:50 AM
To: billers@list.mnhomecare.org
Subject: RE: EXTERNALRe: MN Its

*** [EXTERNAL] This message comes from an external organization. Exercise caution when opening attachments or clicking links, especially from unknown senders. ***

Coworker was having problem yesterday. She deleted cookies, bookmarks, etc and then it worked fine.

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Vig,Terisa
Sent: Tuesday, December 14, 2021 11:47 AM
To: billers@list.mnhomecare.org
Subject: EXTERNALRe: MN Its

CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you recognize the sender and know the content is safe.

I haven't had any issues since using Chrome. I pulled a remit and SA just now.

Terisa Vig
Patient Account Representative
RiverView Health Home Care
tvig@riverviewhealth.org

218-281-9240

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> on behalf of Kelly Rader <Kelly.Rader@hennhomecare.com>
Sent: Tuesday, December 14, 2021 11:43 AM
To: billers@list.mnhomecare.org <billers@list.mnhomecare.org>
Subject: [EXTERNAL] RE: MN Its

Good morning, Is there still an issue with the file download in MNITS? “Something went wrong while uploading the files. Please try again later”.

Kelly Rader

Billing Specialist

Hennepin Home Health Care

763-425-5959 ex 44

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Vig,Terisa
Sent: Friday, December 10, 2021 9:27 AM
To: billers@list.mnhomecare.org
Subject: Re: MN Its

I had to use google chrome and then I could get my files.

Get Outlook for iOS

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> on behalf of Mary Hanson <mhanson@rvhci.com>
Sent: Friday, December 10, 2021 8:16:34 AM
To: billers@list.mnhomecare.org <billers@list.mnhomecare.org>
Subject: [EXTERNAL] RE: MN Its

That is what I was thinking so I wasn’t too surprised but I just put in a call to the hep desk and they said people are having issues billing with the system update. So, she put in a ticket to the IT support. So, I suggest if anyone else is having trouble you should call in so that they are aware and can work on it.

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> On Behalf Of Mortenson,Crisa
Sent: Friday, December 10, 2021 8:10 AM
To: billers@list.mnhomecare.org
Subject: Re: MN Its

I wonder if it has anything to do with the maintenance they were just performing since the site has been down basically all week.

Crisa Mortenson

Billing Officer

Phone: 218-843-3852

Fax : 218-843-2311

Email: crisa.mortenson@khmc.net

1010 S Birch Ave. P.O. Box 700

Hallock, MN 56728

From: billers@list.mnhomecare.org <billers@list.mnhomecare.org> on behalf of Mary Hanson <mhanson@rvhci.com>
Sent: Friday, December 10, 2021 8:07 AM
To: billers@list.mnhomecare.org <billers@list.mnhomecare.org>
Subject: [EXTERNAL] MN Its

Good Morning!

Anybody else having issues with batch billing through MN Its? I keep getting message “Something went wrong while uploading the files. Please try again later”.

Mary Hanson | Billing Specialist | River Valley Home Care Inc.

916 8th Street Farmington, MN 55024

Phone: 651-460-4201

Email: mhanson@rvhci.com

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